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QuickBooks reports can be categorized and the content described using these terms: Summary reports: These summarize amounts and do not list speci c transactions. You can display this type of report in either the cash or the accrual basis. Transaction detail report: This type of report summarizes the detail associated with individual transactions. Accrual-basis transaction detail reports show a single amount for each transaction, because revenue and obligations are recognized at the time the transaction is initiated. Cash-basis transaction detail reports show two amounts for each transaction, because the initiation of the transaction is recorded separately from payment.

Figure 810 The Run Stored Procedure dialog is displayed only if your stored procedure requires parameters The result of the execution of the stored procedure is displayed in the Output window, as shown in Figure 811

Follow these steps for activating Live View:

The report and graph preferences that you select determine both how QuickBooks calculates the amounts that appear on reports and how QuickBooks displays them. To access the report and graphs preferences window, go to Edit Preferences. Select the Reports & Graphs icon from the scroll box on the left and then click the My Preferences or Company Preferences tab to access the windows shown in Figures 30-12 and 30-13.

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This option, which appears on the My Preferences tab (Figure 30-12), allows you to specify whether you want QuickBooks to automatically update (refresh) information on reports as you perform new transactions. You have the option of automatically updating the reports, receiving a prompt to refresh, or not updating the reports.

Figure 811 If the stored procedure executes successfully, the results are displayed in the Output window Notice that the columns in the Output window are sized to their maximum size as de ned in the table, so you need to scroll to see all of the data Follow these steps to create all the stored procedures for your application If step 4 appears a little daunting, don t worry A Query Builder feature is available to help you build your queries, as described in the next section Or, if you really want to make quick work of building your stored procedures, you can create a stored procedure generator Since stored procedures are simple text les, it is easy to read the database and concatenate the appropriate strings to automatically build all your CRUD stored procedures See the Additional Reading section for the reference to a CoDe magazine article that details the steps of building a stored procedure generator

1. Be sure to switch the Auto/

Regardless of which preference you select using this option, available on the Company Preferences tab (Figure 30-13), you can customize individual reports

For the Purchase Tracker sample application: NOTE: If you are using Microsoft Access, you can create these as QueryDefs instead of stored procedures Create a new stored procedure as described in this section This stored procedure retrieves all the product data for a particular product using the ProductID as a parameter Change the name of the stored procedure to dbo ProductRetrieveByID_sp

The resulting procedure line is as follows:

as you generate them. If you select Accrual using this option, QuickBooks automatically displays income and expenses as of the date the transaction is initiated by a bill, invoice, or statement. If you select Cash, summary reports re ect income as of the date payment is received and expenses as of the date paid. This preference affects only summary reports. It does not affect transaction reports, which are always displayed on an accrual basis. Transaction detail reports are automatically displayed on an accrual basis regardless of the preference setting, but you can customize them to display on a cash basis.

2. Navigate to the Live View function settings options in the Set-up 2 menu. Navigation of the camera menus is discussed in 2.

Pass the ProductID column as a parameter The resulting parameter list is as follows:

You are given the option of displaying aging reports in two ways. You can display reports that begin aging transactions either as of the date that they are due or from the date that the transaction is initiated. This option determines when QuickBooks starts counting the days re ected on the aging reports.

( @ProductID int )

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